Regulation 4(1) of the Road Traffic (Registration and Licensing of Vehicles) Regulations (Cap. 374E) ("the Regulations") provides that the Commissioner for Transport shall maintain a register of vehicles containing the specified particulars. Under Regulation 4(2) of the Regulations, the Commissioner for Transport shall, on payment of a prescribed fee, supply to any person making application for any particulars in the register in respect of a vehicle a certificate stating such particulars.

The Transport Department has announced the implementation of the refined arrangements for issuing Certificate of Particulars of Vehicle ("Certificate") with effect from 8 January 2024. The information obtained from the register of vehicles shall, unless with the consent of the owner, only be used for purpose(s) that conform with the purpose(s) of the register of vehicles and purpose(s) as specified in the application for the Certificate. For details, please refer to the "Guidance Notes on the Applications for a Certificate of Particulars of Vehicle".

Purposes of the Register of Vehicles

1. Regulating the use of vehicles;
2. Enabling the law enforcement agencies to discharge their responsibilities; and
3. Providing relevant information to persons directly affected by the ownership or use of a vehicle who as a result need to ascertain the particulars of that vehicle.

Conditions for Issuing the Certificate

1. The applicant is the registered owner of the vehicle; or
2. The applicant declares that he has obtained the written consent of the registered vehicle owner concerned to acquire the relevant Certificate, and that such information would only be used for purpose(s) as specified in the written consent of the registered vehicle owner concerned. The applicant must also state to the Transport Department the identity document number, Certificate of Incorporation number or Company Registration number of the vehicle owner, and such information provided should conform with the records maintained by the Transport Department; or
3. The applicant declares that his (or his principal's) interests are directly affected by the ownership or use of the vehicle, and therefore needs to ascertain the particulars of that vehicle, and that such information would only be used for the following specified purpose(s):

Means of Submission

Applicants may submit their applications that meet the aforementioned conditions for issuing the Certificate by using the TD318 form or through online.

If the application is made for a Certificate showing vehicle particulars of a specified date and time over 5 years before the date of application, please duly complete the "Application for a Certificate of Particulars of Vehicle" (TD318 form) and submit the application in person or by agent to any Licensing Offices or by post. The Certificate will be posted to the applicant by registered post within 10 working days upon receipt of application if the submitted documents are in order. 

Applications under Exceptional Circumstances

In case the applicant considers that his application does not meet the conditions specified in items (1), (2) and (3)(a) to (g) above for issuing the Certificate but there is a need to ascertain the registered particulars of a vehicle due to other circumstances involving the ownership or uses of the vehicle and involving significant public interest, and wishes to obtain special consideration for issuance of the Certificate, the applicant may make an application under exceptional circumstances through a written submission to the Commissioner for Transport. TD318 form or online application are not applicable. For details on making applications under exceptional circumstances, please refer to the "Guidance Notes on the Applications for a Certificate of Particulars of Vehicle".

Email Notification Service for "the Issue of the Certificate of Particulars of Vehicle"

All registered vehicle owners can subscribe to a free-of-charge email notification service for "the issue of the Certificate of Particulars of Vehicle" through the GovHK website. Once subscribed, in case a Certificate is issued for a vehicle owned by a subscribed vehicle owner, a notification email containing the information of the application concerned will be sent by the Transport Department to the subscribed vehicle owner, who will be aware that his data have been disclosed to a third party.